Oklahoma Association for Institutional Research and Planning
Position Descriptions
The
Board of Directors shall be responsible for scheduling and planning the
annual conference and other programs. Decisions on meeting dates, program
substance, the assessment of fees and the expenditure of funds, and the
like, will be made by the Board. The Board will coordinate an evaluation of
the conferences and will consider the results in planning subsequent events.
Board
Members
The Board Members shall be responsible for the
design and deliver professional development opportunities for individuals in
the field of institutional research, planning, and assessment.
Board Members also assist the President with conference planning,
scheduling, evaluations, and marketing strategies.
Board members are elected by a vote of all current members of the
Oklahoma Association for Institutional Research and Planning.
The term of office of Board Members is three years or until a
successor takes office.
Secretary
The Secretary shall be responsible for the minutes
of the meetings of the Board of Directors and conference business meetings,
sending correspondence and email notifications to OKAIRP participants, and
prepare and present a report on the minutes and current events at the
business meetings. The Secretary
shall also assist the President with conference planning, scheduling,
evaluations, and marketing strategies. The
term of office of the Secretary is three years or until a successor takes
office.
Treasurer
The Treasurer shall be responsible for the receipt
and disbursement of all funds of OKAIRP and for the establishment and
maintenance of appropriate records of all fiscal transactions, assist the
President with maintaining a list of current members, and prepare and
present a report on current budget funding and fiscal responsibilities at
the business meetings. The
treasurer shall assist the President with conference planning, scheduling,
evaluations, and marketing strategies. The
treasurer shall ensure that all expenditures are within the approved budget
and have been properly incurred under the policies of OKAIRP.
The term of office of the Treasurer is three years or until a
successor takes office.
President
The President shall chair the Board of Directors
and preside at the business meetings and meetings of the Board of Directors.
The President shall represent OKAIRP in relations to other
professional and educational organizations and shall develop strategies to
meet the professional development and continuing education needs of members.
The President shall also oversee and direct conference planning,
scheduling, evaluations, and marketing initiatives.
The term of office of the President is two consecutive years (or
until a successor takes office) and as Immediate Past President (unelected
but active voting member) until replaced by the next ex-President.
Immediate
Past President
The Immediate Past President is an ex-officio
member of the board. He/she is a
non-elected active voting member and serves in this capacity until the new
elected President becomes the Immediate Past President.
The involvement of the immediate past president is essential for a
smooth transition in the OKAIRP management and fiscal operations.
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